About the Board
FLCA is governed by a Board of Directors consisting of seven members, each elected to a one year term by FLCA members.  Board members typically take lead responsibility to oversee and address various operational issues (e.g., maintenance, finance, security, architectural review, etc.) as shown below.  In addition, Committees and Task Forces are formed as necessary to address special topics.

Reserve Study
DuesFLCA is responsible for maintaining common areas and property, including all recreational facilities, lakes, paths, buildings, etc. The Association is also required by law to maintain reserves to pay for future expenses, some of which can be significant. The Board contracted with Miller-Dodson Associates, Capital Reserve Consultants, to perform a Reserve Study in 2005. This study documented the expected cost of capital improvements and repairs in the coming years. The Board is charged with executing the items identified in the study. A Reserve Study update was also performed by Miller-Dobson Associates in 2008.

Volunteer!
The Board can always use volunteers to assist with various issues.  If you would like to volunteer, please call the FLCA Site Manager, Julia Stinnie, manager@forestlakes.net at 973-4596.  Check the Volunteer Opportunities box on the home page for specific opportunities.

Assessment Collection Policy
The Board has established specific policies for collection of overdue assessments. Accounts not paid by the 15th of the month they are due shall be sent a late notice and the homeowner will be charged a $10 service fee.  Accounts that are 30 days late will receive another notice and be charged an additional $20.  Accounts 45 days overdue will be referred to the FLCA attorney to begin court proceedings. Homeowners will be responsible for paying costs associated with the collections process, including attorney fees and court filing costs, plus interest.

Automatic debits from checking accounts can be set up through Community Group.

Code of Conduct Adopted
The 2006 Board developed a Code of Conduct.  This code applies to all Board members, officers, and volunteer community leaders.
2010 Board of Directors
Lee
Carmine Covais
covais01 at
comcast.net

 Gaylord
Fulton Gaylord
fulton at
kw.com
Friedman
Sue Friedman
sue_friedman at
hotmail.com

 Elliff
Scott Elliff
scottelliff at
ccmiservices.com
Hooper
Rich Hooper
rch2r at
virginia.edu
 Shifflett
David Shifflett
shiffled at
charlottesville.org


Hapgood
Chris Hapgood
cch1 at hapgoods.com


Board Meetings
Board meetings are typically held the 4th Wednesday of each month.  Next Board meeting is Mar 24th, 6pm at the Pavilion.  Detailed agenda for the monthly meetings is typically posted one week prior to the meeting.  In the event of a holiday, a revised date will be posted here.

Meetings are open to all residents.  Please call the Site Manager at 973-4596 if you wish to speak at the meeting.

Financials

Note - Meeting Minutes are now password protected.  Please call the FLCA office at 973-4596 for the username and password.

Meeting Minutes: 


Board Responsibilities, Committees, and Other Personnel
Here is how the Board is organized, and who is taking lead responsibility for what areas of operation within the community:

President (David Shifflett, Jr.):  Convene and run Board meetings and Annual Meeting, oversee FLCA contract with Community Group, point of contact for insurance and legal issues and compliance with by laws and compliance.  Liaison between neighboring communities.

Vice President (Chris Hapgood):  Oversee operations and quality of service provided through FLCA contracts for the pools, snack bar/concessions, and fitness center maintenance.  Assumes the duties of President in the President's absence.

Treasurer (Scott Elliff):  Develop annual budget and oversee monthly status reporting for both annual budget and capital/reserve accounts, oversee assessments including collections (residential and commercial), delinquency recoupment and collection agency activities, and investment management for FLCA balances.

Secretary/Contracts (Sue Friedman):  Responsible for ensuring the taking of meeting minutes, meeting notices as set forth by the C&R's and bi-laws, oversee contracts and the maintenance of association records. Assist with the duties of the Treasurer.

Architectural Review Board / Committee (Carmine Covais):  Lead the process of reviewing, inspecting and approving/denying requests for external changes to property within Forest Lakes.  The details of the ARB process are spelled out here or can be obtained at the FLCA office.

Communications and Programs ():  Oversee newsletter, Web site, directory and social programs, liaison to townhouse/duplex associations, develop and enhance recreational and other programs to meet the needs of the range of residents within Forest Lakes.

Safety, Security and Traffic (David Shifflett, Jr.):  Coordinate security and neighborhood watch programs.  Develop emergency response system in coordination with the police, fire, rescue, etc.

Development/Lakes (Chris Hapgood):  Oversee the day-to-day maintenance activities related to facilities (Pavilion, Office, and North and South Poolhouses and Fitness Center), natural infrastructure (lakes and trails, including lawn service and landscaping services), and recreational amenities (pools, tennis courts, athletic fields, and playgrounds). Manage status of capital projects identified specifically in the Reserve Study. Work with management to create and implement maintenance service request system.

In all the above areas, the identified Board member is taking lead responsibility on behalf of the full Board, including communicating status of various activities, bringing key issues to the Board for decision and enlisting Task Forces or other mechanisms to involve resident volunteers in providing input and in assisting in implementation of various actions.

Community Group:  Selected by FLCA to provide on-site management services, is responsible, under the direction of the Board, for general business, administrative and accounting/financial services, maintaining FLCA records, arranging and coordinating maintenance and repair services, identifying, recommending and overseeing contractors for major capital improvement projects, responding to resident requests for information, advising the Board on relevant legal and administrative requirements, and supporting the conduct of Board and Annual Meetings.


Personnel employed by the Board to assist with FLCA operation:

Paul Carrier, Community Group - Managing Agent
Julia Stinnie, Community Group - Site Manager, manager at forestlakes.net
Tamera Hammond, Community Group - Assistant Community Manager
Edye Banko, Community Group - Assistant Office Manager
Melinda Smith, Community Group - Newsletter
Joben Kronebusch - Recording Secretary, jbkronebusch at hotmail.com

John Oliver - Webmaster, jdoliver_web at yahoo.com